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| Department/Program: |
028 Finance |
|
Fund: |
110 General Fund |
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The mission of the Finance
Department is to provide all proper and necessary accounting, auditing,
personnel and financial management services to and for the City of Sandy.
These services include receipting and disbursement of City financial
resources (including utilities billing/collection and payroll), sound
investment of City of Sandy cash, accurate and timely recording of all
financial activity, monitoring compliance with Oregon Local Budget Law,
maintaining financial records, accounting for fixed assets, monitoring
financial compliance with various Federal, State, and local requirements and
dealing with the involved governmental agencies, and providing support to
City departments and staff in areas of financial management. |
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PAST GOALS |
ACCOMPLISHMENTS |
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Explore obtaining a new
insurance agent for the city or procuring insurance coverage direct without
the services of an agent. |
Obtained insurance coverage
direct through CCIS and obtained better service and increased coverage with
a decrease in premium of 7.4% the 1st year and 8.2% the 2nd year. |
|
Work with software provider to develop software capable of handling a
biennial budget. |
Arranged an upgrade at no cost to the City to facilitate a biennial budget,
exact method to do so to be revealed to the City in March 07 |
|
Obtain outside billing and mailing service to facilitate utility billings to
city customers. |
Contracted with Databar, Washougal, WA that resulted in lower cost to the
city and a more professional looking billing statement. |
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| OBJECTIVES FOR
THE NEXT BIENNIUM |
 |
Establish policies and procedures for management of all city records,
covering retention, physical storage, archiving, and record destruction.
Determine size of area for document storage in the new operations center. |
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Explore
and perhaps implement online bill pay as there have been increasing
requests from customers to do so. |
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Research
and explore options to upgrade our Visa machine and Fax machine. |
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Establish and use Capital Projects Fund to capture revenues and expenses
for the new operations center until project is complete and costs
allocated to appropriate funds. |
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Publish
Comprehensive Annual Financial Report to the City Web Site. |
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Contract
with Springbrook to implement new AP and PR check signatures on checks as
they are printed.
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REVENUES
|
2001-03 Actual |
2003-05 Actual |
|
2005-07 Budget |
2007-09 Budget |
|
$20,610 |
$0 |
Beginning Balance |
$7,742 |
$41,107 |
|
$20,610 |
$0 |
TOTAL REVENUES |
$7,742 |
$41,107 |
EXPENDITURES
|
$232,825 |
$252,278 |
Personnel |
$300,399 |
$326,298 |
|
$21,611 |
$16,872 |
Materials & Supplies |
$25,400 |
$17,800 |
|
$531 |
$918 |
Capital Outlay |
$2,500 |
$1,800 |
|
$0 |
$0 |
Contingency |
$920 |
$10,000 |
|
$254,967 |
$270,068 |
TOTAL EXPENDITURES |
$329,219 |
$355,898 |
|
$234,357 |
$270,068 |
TOTAL NET BUDGET |
$321,477 |
$314,791 |
|
2001-03 Actual |
2003-05 Actual |
|
Position |
2005-07 Budget |
2007-09 Budget |
|
0.6 |
1 |
|
Acctg. Clerk |
1 |
1 |
|
1 |
1 |
|
Finance Director |
1 |
1 |
Next Program: Library |
